Looking for

Office Coordinator

We are looking for you!

Are you a hands-on professional who thrives in a varied role? Do you enjoy organising tasks, supporting colleagues and ensuring everything runs smoothly? Are you proactive, service-oriented and attentive to what's happening within the team? If so, we'd love you to join our team in Germany.

Your Mission

As an Office Coordinator, you will be responsible for ensuring the smooth day-to-day running of office operations and HR administration. You will ensure that administrative processes are carried out accurately, efficiently and in a timely manner, acting as a key link between colleagues, management and HR You will support a wide range of HR processes, including onboarding, offboarding, employee administration and the maintenance of personnel records. Thanks to your structured approach, keen attention to detail and proactive mindset, data, documentation and processes will always be accurate and up to date.

In addition, you will serve as an approachable point of contact for colleagues and contribute to a positive and professional working environment. You will have a good understanding of what is happening within the team and provide colleagues with service-oriented support whenever needed.

You will join a close-knit team of around 25 colleagues, where collaboration, open communication and an informal working atmosphere are highly valued. With your strong organizational skills and administrative accuracy, you will help ensure that both our office operations and HR processes run efficiently and professionally.

Your Responsibilities

• You are the backbone of our office, ensuring that HR processes, administration and office operations run smoothly and efficiently.
• You support a wide range of HR activities, including onboarding, offboarding, employee administration and contract management.
• You ensure the accurate and timely processing of employee data, documentation and personnel records.
• You act as a trusted point of contact for colleagues, providing support with administrative, organisational and HR-related queries.
• You coordinate facilities, office supplies and external service providers to ensure the workplace remains well organised and fully operational.
• You monitor processes and deadlines, maintain a clear overview of priorities and proactively identify opportunities for improvement.
• You contribute to a welcoming, professional and well-organised working environment where colleagues feel supported, valued and engaged.

Your Profile

• You have completed a degree in an administrative field and have at least 3 years of relevant work experience in an administrative, office management, or coordinating role.  
• You enjoy organising and coordinating activities and thrive in a varied role where no two days are the same.
• You are a true people person: approachable, supportive and a trusted point of contact for colleagues.
• You work in a structured manner, think ahead and take initiative when you identify opportunities for improvement.
• You are comfortable working in a role that combines office coordination, administration and HR support.
• You are fluent in both German and English, with strong written and verbal communication skills.
• You are available to work on-site four days per week, for five hours per day.

What does EAE GmbH have to offer?

• A competitive salary commensurate with your knowledge, skills and experience.
• 30 days of annual leave.
• The opportunity to work in an international environment alongside committed and supportive colleagues.

Who are we?

We, QIPC-EAE, are a key player in the graphic and intralogistics (material handling) market. We operate globally as a supplier of high-quality and innovative optical measurement and control systems, complex automation solutions, and warehouse integrations at all levels. Our headquarters is located in Oosterhout, the Netherlands, and part of our team is based in Ahrensburg, Germany. Through our international offices and a network of agents, we ensure worldwide sales coverage.

An informal working atmosphere, short lines of communication, an open-door policy, and a strong focus on development and innovation are the core values we stand for. We are located in beautiful Brabant, known for its characteristic warmth and hospitality. Will you join us on Fridays for a drink or take part in our table football competitions? Your 150 colleagues around the world are looking forward to meeting you!

We believe in entrepreneurial and confident employees who know their strengths and enjoy what they do. Because doing what you're good at brings energy and joy. People often speak of a family feeling within our company, and we are proud of that. We would love to give you a warm welcome. 

Acquisition based on this vacancy is not appreciated.

Enthusiastic? For more information or to apply, please get in touch with us. We aim to provide a suitable response within five working days.
EAE GmbH, Beimoorweg 22D, 22926 Ahrensburg, 
Attn. Romy Nelissen | E-mail: jobs@qipc-eae.com | Phone: +31 162 – 408222
www.eae.com - www.qipc-eae.com - jobs.qipc-eae.com